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Regular Meeting of the Board of Education January 27, 2009 –
7:30 pm High School Audion ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ ¯ |
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Welcome to
the meeting of the We are all
here for the same reason. All opinions
are welcomed and equally valuable. Our
only request is that we address each other with civility and respect. Our courtesy toward each other is the best
way to show our students how much we respect them as well. |
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Agenda |
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6:30 pm – Executive Session for the purpose of personnel,
negotiations, and legal |
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I. Call
to the Order – Mr. Ralph Puerta, President, presiding |
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II. Pledge of Allegiance |
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III. Recording of Attendance – Mr. David Bonenberger, Secretary |
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IV. Announcement of Executive Sessions – January
27, 2009 – Personnel, Negotiations, and Legal |
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V. Approval of Minutes January 13, 2009 |
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VI. Recognition |
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VII. Presentation |
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VIII. Superintendent’s Report – Dr. Sandra
Fellin, Superintendent A. Introduction
of Shawn Rutt, Supervisor of Special Education |
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IX. Citizens’ Comments – Agenda Items Only – Visitors should state their name and address. |
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X. Presentation
of Bills – David Bonenberger A. General Expenditures - $252,842.33 B. Cafeteria Expenditures - $33,145.57 C. Health Benefits - $134,587.91 |
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XI. Treasurer’s Report – Edward Inghrim/David
Bonenberger A. Cash Investment Bond Activity B. Expansion Project Finance Report |
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XII. Motion to
Approve Agenda |
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A. Education |
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Items/Projects for Discussion and Possible Resolution |
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Consensus Motion: |
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The
following items are to be deleted from the consensus motion at board member
request. All items in the shaded area
are part of the consensus motion. ________________ ________________ ________________ ______________ |
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Policies 800 and 801 |
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1. Approve
the first reading of the following policies: 800 – Records Management 800
Records Management – New Policy 800-AR Records Management –
New 800-AR-1 Records Retention
Schedule – New 800-AR-2 Litigation Hold –
New 800 Records Management – 0ld Policy 800-AR-1Records Management – Old 800-AR-2Records Management – Old 800-AR-3Records Retention Schedule–
Old 801 – Public Records 801
Public Records – New Policy 801-AR-1 Disclosure/Production of
Certain Records – New 801-AR-2 Fees for Public Records
Requests – New |
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2009-10 School Calendar |
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2. Approve
the 2009-10 school calendar (Draft #1). |
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Recommendation: To approve all motions and recommendations as listed above in
Education. |
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B. Personnel |
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Items/Projects for Discussion and Possible Resolution |
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Consensus Motion: |
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The following
items are to be deleted from the consensus motion at board member
request. All items in the shaded area
are part of the consensus motion. ________________ ________________ ________________ ______________ |
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Resignations |
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1. Approve the following resignations: Allison Korner, Second Grade Teacher,
effective January 30, 2009. Cora
Sipe, Middle School Instructional Assistant, effective February 2, 2009. |
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Conference/Travel
Request |
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2. Approved the attached conference/travel
request. |
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Additions
to the Substitute List |
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3. Approve the following 2008-2009
substitute(s): Robert Andreucci - Emergency Robert Aptaker – Emergency Chelsea Reiter – Elementary Emily Sheehan – Elementary |
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Team Leader |
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4. Approve
the half year appointment of Joanna Lemay as elementary specialist chairperson,
at the pro-rated salary of $1,000. She
will be replacing Emily Young who is on maternity leave. |
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Educational
Support Staff Substitute |
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5. Approve
Jennifer Roseman as an addition to the Educational
Support Staff and Secretarial/Clerical Substitute
List, to be employed on a “call as needed” basis
at an hourly rate of $9.70, no benefits.
(Ms. Roseman
qualifies as a Non-Instructional Assistant) |
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Substitute
Food Service Employees |
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6. Approve |
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7. Approve Wally Zimpfer to serve as a
District Representative for the Bethlehem Area Vocational Technical School
Authority. (Wally, the District Supervisor of Operations, will serve with Joseph
Chernaskey, who was approved at the January 13, 2009 Board Meeting) |
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Long-Term Substitute |
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8. Approve
the following long-term substitute. Salary based on the 2007-08 contract and is
subject to change following approval of the 2008-09 contract. Chelsea Reiter as 8th
grade science teacher beginning approximately February 19th and continue for 14 weeks. Ms.
Reiters’s salary will be $39,878 (Bachelors, Step 1), which will be prorated
for the number of days worked. She is
replacing Stacy Daly, who will be on maternity leave during this time. |
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9. Approve
the following mentor beginning February, 2009. The $500 salary will be
pro-rated for the remainder of the 2008-2009 school year. Robert Kachmar Chelsea
Reiter |
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Recommendation:
To approve all motions and recommendations
as listed above in Personnel. |
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C. Facilities |
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Items/Projects for Discussion and Possible Resolution |
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A. Discussion: Furnishing and Installation of CCTV Cameras
by CSI: High
School Student Parking Lot = $3,770.00 High
School Teachers Lot = $16,140.00 Pond
Lobby parking Lot & School Entrance = $16,140.00 Middle
School Entrance = $6,850.00 Elementary
School Entrance = $4,800.00 Total
- $47,700.00 |
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B. Discuss the development of
bid specifications by The
Architectural Studio for capital project items 2, 3, and 5: (capital project item 1 was
approved at the board meeting on January 13, 2009)
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Consensus Motion: |
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The
following items are to be deleted from the consensus motion at board member
request. All items in the shaded area
are part of the consensus motion. ________________ ________________ _______________ _______________ |
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No reports or recommendations. |
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Recommendation: No recommendations. |
D. Finance |
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Items/Projects for Discussion and Possible Resolution |
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A. 2009-2010 Budget Timeline for
2008-2009 School Year |
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2009-2010 Budget Timeline for 2008-2009 School Year |
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January 29, 2009 (110 days prior to primary
election) |
District Deadline to have 2009-2010 Proposed Preliminary Budget available for public inspection;
or adopt a Resolution not to raise the rate of any tax by more than its
index. |
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February 3, 2009 (5 days after Resolution adoption) |
District Deadline to submit adopted Resolution and proposed tax rate increases to the
Department of Education. |
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February 8, 2009 (10 days prior to Preliminary
Budget adoption deadline) |
District Deadline to give public notice of intent to adopt the 2009-2010 Preliminary
Budget unless a Resolution was adopted indicating that it will not raise the
rate of any tax by more than its index. |
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February 13, 2009 (10 days after receipt of
Resolution) |
Department of Education Deadline to notify districts that adopted a Resolution
whether the 2009-2010 proposed tax rates are equal to or less than their
index. |
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February 18, 2009 (90 days prior to primary
election) |
District Deadline to adopt the 2009-2010 Preliminary Budget unless a Resolution was
adopted. |
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February 23, 2009 (85 days prior to primary
election) |
District Deadline to submit 2009-2010 Preliminary Budget containing proposed tax rate
increases to the Department of
Education. |
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February 26, 2009 (1 week prior to filing of request
for referendum exception) |
District Deadline to publish notice in newspaper of intent to file petition with the
Court of Common Pleas or to request approval from the Department of Education
for a referendum exception. |
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March 5, 2009 (75 days prior to primary
election) |
District Deadline to seek approval from Court of Common Pleas or the Department of
Education for referendum exceptions requiring their approval. |
March 20, 2009 (60 days prior to primary
election) |
District Deadline to submit referendum question seeking voter approval of tax rate
increase in excess of index to the |
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March 25, 2009 (55 days prior to primary election) |
Deadline for Court of Common Pleas or Department of
Education to issue ruling on
school district’s petition for referendum exception. |
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March 30, 2009 (50 days prior to primary
election) |
District Deadline, if the Court of Common Pleas or Department of Education denies all
or part of the school district’s request for referendum exception, to submit
to the |
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Consensus Motion: |
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The
following items are to be deleted from the consensus motion at board member
request. All items in the shaded area
are part of the consensus motion. ________________ ________________ ________________ _______________ |
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Adoption of Preliminary Budget -OR- Resolution 2009-01 |
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1. Approve
the Preliminary Budget for the 2009-2010 School Year in the amount of
$__________. The millage rate will be
______. ($______ per $1,000 assessed
value) 1. Approve
Resolution 2009-01 which states that the |
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Public Financial Management |
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2. Approve
an authorization for Administration to work with Public Financial Management as
Financial Advisor, and Rhoads & Sinon, LLP as Bond Counsel, in
conjunction with the issuance of General Obligation Bonds, Series of 2009,
for the purpose of refinancing the School District’s General Obligation
Bonds, Series of 2002, and a portion of the General Obligation Bonds, Series
of 2003, at a minimum net savings of $______via a competitive sale. 3. Approve
a Five-Year Forecast Model as proposed by Public Financial Management at a
cost of $7,500 for one year, or $6,000 per year for a three-year commitment. |
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Demand Response Program Base Agreement |
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4. Approve
the Demand Response Program Base Agreement between Hess Corporation, |
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Recommendation: To approve
all motions and recommendations as listed above in Finance. |
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E. Community Outreach |
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Items/Projects for Discussion and Possible Resolution |
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Consensus Motion: |
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The following
items are to be deleted from the consensus motion at board member
request. All items in the shaded area
are part of the consensus motion. ________________ ________________ ________________ ______________ |
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No report
or recommendations. |
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1. The next meeting of the Saucon Valley
Partnership is scheduled February 11,
2009 at 7 pm at Lower Saucon Township Hall. |
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Recommendation: No recommendations. |
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F. Bethlehem
Area Vo-Tech School
– Lachlan Peeke/Sharon Stack (Meetings are first Tuesday of every
month) |
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G. Colonial
Intermediate Unit
– Susan Baxter (Meetings are fourth Wednesday of
every month) |
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H. PSBA – Susan Baxter/Sandra Miller |
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I. Northampton
Community College
– Charles Bartolet (Meetings are first Thursday of every
month) |
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J. Hellertown/Lower
Saucon Chamber of Commerce – Michael Karabin |
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K. New
Business |
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XIII. Solicitor’s Report |
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XIV. Citizen’s Inquiries and
Comments – Visitors should state their name and address. |
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XV. Announcements |
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Future Meetings ~ February
10, 2009 – 7:30 pm – Business Meeting High
School Audion February 24, 2009 – 7:30 pm – Business
Meeting High
School Audion |
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XVI. Motion to Adjourn Meeting |
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The Saucon Valley School District
does not discriminate on the basis of race, color, national origin, age, sex,
or handicap. |